Cloud 9 - Mapping Start Details

Treatment starts can be tracked by age, appliance versus aligner, as well as Medicaid. These will better differentiate your new treatment starts, enabling you to make better decisions for your practice. To begin reporting these for your practice, your Gaidge mapping will need to be updated.

Gaidge uses your transaction types marked is contract to count starts, start details, and calculate average treatment fees by treatment type.

Edit → Setup → Transaction Types

In Cloud9 go to the Transaction Type Setup. Scroll down to a transaction type, then select a transaction type that is used for contracts (the field is contract is checked), next locate the Gaidge field and enter the appropriate Gaidge code combination from the following list. Add new contract types for starts you want to track that you dont already have. We recommend at minimum differentiating your Full and Aligner treatments between Adults and Child/Teen.

• Full Treatment – Active case starts who have had no prior treatment in this practice. Break out by adult, child, and Medicaid.
• Aligner Treatment – Active case starts who have had no prior treatment initiated with aligners. Break out by adult and child. (Note: Aligner treatment for Phase 1, Phase 2, and Limited will be mapped into those start categories)
• Phase 1 Treatment  – First appliance placed for treatment in a planned multi-phase treatment. Break out by appliance, aligner, and Medicaid treatment.
• Phase 2 Treatment – Second phase of planned multi-phase treatment. Break out by appliance, aligner, and Medicaid treatment.
• Limited Treatment – A limited course of treatment that may involve one arch, uprighting molars, minor tooth movement with retainer, etc. Break out by adult, child, appliance, and aligner.
• Other Treatment – All other treatment, which may include splint only treatment, transfer treatment, etc. If starts for PRE-Phase 1, Retreat, and additional treatment are included, they will factor into case acceptance.

Custom Fields Origin of Starts

Starts from Pending can now be broken out by Pending Exam and Pending Recall . Additionally, tracking starts from virtual appointments has been added. Update the Gaidge mapping descriptions for Start from Pending. Add a new transaction type for Start from Virtual.

Edit → Setup → Transaction Types

Check Your Work

Print your Gaidge Setup. Reports -- Reports -- Gaidge Setup.  Review the setup to ensure starts are mapped in the correct categories and the mapping descriptions match the descriptions above.