Navigating Gaidge Forms

Gaidge Forms menu has seven items: Forms Manager, Client Forms, Templates, Preferences, Analytics, Audit Trail and Clients

The Forms Manager is your dashboard. The buttons along the top of the screen let you send forms and jump to all sent and received client forms or your form templates. The latest forms received and pending forms display below.

Client Forms holds all forms sent and received from patients. The Status column shows if the form has been completed. You can view both completed and pending forms by clicking on the View button - this can be very helpful as sometimes forms are completed, but not submitted.

Templates is the home of questionnaires and consent forms.  This is where you add and edit your forms. See related articles below for steps to add and create forms.

Analytics Here you can view carts and graphs about your various forms including completion rate and data on how specific questions were answered.

Select your date range at the upper right

Audit Trail, available to administrator practitioners only allows you to view all actions taken in forms, including sign ins, forms sent, templates updated, etc.

Clients View all patients who have been added, 

Click on a patient's name or ID to open their information screen where you can update patient information and send additional forms, if desired.


Before adding forms and sending them to your patients, let's start by getting your preferences setup. 

From the main Forms menu, select Preferences.

Form Header

It's easy to create your own custom form header without knowing anything about HTML. To customize the header on your forms, click on the checkbox   Enable Custom header then click on the button titled Header Helper

The Generate Header form displays:
Enter your practice information (address, phone, etc.,) upload and resize your logo - you can see your progress in the Preview. Choose background and text colors, and include social media icons. Once you click on the button  Use this header, the header HTML will be created and added to the text editor. You can always make any other changes later.

PDF Header

You can use the default header, your Web header or a different custom header on PDF forms. Most practices use their Web Header:


This is generally your first communication with patients after the initial phone call. Be sure to make a good impression!

The format bar has various options for text effects, adding images and links plus adding fields like patient name, practitioner name and special instructions. Please note: do not delete the link and instructions at the end of the email - this is how the patient connects to your form and any instructions you entered when sending.

Email Preview


Customize your text messages when sending forms and from reminders. You can also set the time period for when to send reminders.

Please note: do not change the intake link or your patients will not get a link to your forms.


Under settings, you can change the font and/or allow page breaks within questions on PDFs to save paper. Other settings include signature style, login requirements, date types, etc.

Email Sender

The email sender lets you set the from address on your outgoing emails


Setup which notifications you wish to receive:

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