Create Consent Forms

This guide will show you how to create and edit consent forms with Gaidge Forms. You may often have a questionnaire that your patient needs to fill out, plus various documents that they need to sign. These are typically things like company policies, payment agreements, consent for treatment forms, etc. Consent forms are attached to your questionnaires so that patients can sign them while completing the other questions as part of your forms package.

This guide refers to our standard consent forms, we also an option for consent forms that allows you to use your own PDF form and simply add fields directly to it. Read more about that in the following article: How to Create Consent Forms from your PDFs

Adding a New Form

From the Forms menu, select Templates, then under Consent Forms click on Create New 

Enter the Form Name, select Rich Text Template and click Continue.

Consent forms are meant to be more text-based, generally with less patient input. After creating a new consent form, you'll see the initial screen, which consists of the form name, settings, and the content box:

Consent Form Settings

There are various settings that you can enable or disable on your consent forms as required, below is an explanation of what each is used for:

  • Enable e-Signature: This option will add an e-signature field to the bottom of the consent form that your patient will have to sign-off on before submitting the intake package (it defaults to being required). Clicking on the Customize link will allow you to signify who should be signing the form (i.e. Client, Patient, Guardian, etc.) and give you space to add a note to it as well. Please note that for each of these e-signatures, the system will add Signature after the custom Signee Title, so you do not need to add this yourself.
  • Enable Provider e-Signature: This is a secondary e-signature option that is not displayed to your patients, instead it's only shown in the back-end of the system for practitioners. You would use this in cases where a practitioner needs to also sign-off on a specific consent form. Take note that only those who login to Gaidge Forms as a practitioner and have access to the specific patient who submitted the form, will be able to sign these types of e-signatures. Read more on this in the following article: Provider Signature in Consent Forms
  • Enable Assistant e-Signature (Witness): This is another secondary e-signature option that is not displayed to your patients, instead it's only shown in the back-end of the Gaidge Forms system for assistants. You would use this in cases where an assistant in your office needs to sign-off on a specific consent form as a witness. Take note that only those who login to Gaidge Forms as an assistant, and have access to manage the specific patient who submitted the form, will be able to sign these types of e-signatures. Read more on this in the following article: Adding Witness or Assistant Signatures
  • Make Signature Optional: This option applies to the Enable e-Signature option described above. By default when you enable that signature setting, patients will be required to sign the form before they can submit the forms package. If you want to make it so their signature is optional, check this box.
  • Disable Form Header: If you have a custom header setup for your forms but want to disable them on your consent forms, enable this option. This is also useful if you want to add a custom consent form to the top of your questionnaire to serve as a header.
  • Access Control - Don't share this form with other practitioners: This option is for accounts with multiple practitioners. With these types of accounts, if the main administrator creates a form it is automatically shared across the team. Enable this option to prevent this specific form from being shared across the account.
  • Access Control - Prevent practitioners from changing this form: As above, this option is for accounts with multiple practitioners. If you'd like this form to be used by other practitioners on your team, but don't want them to be able to make modifications to the form, enable this option.

Adding Form Content

The Form Content box is where you will enter the text of your consent form. You may type or copy and paste an existing form from another source (Word, Docs, Excel.) There is a black toolbar at the top with various functions; how each works is described below:

  1. HTML View: This option will toggle the editor from Visual mode to HTML mode. Use this if you need to add HTML and some other types of code into your consent forms. Please note that not all forms of code are supported.
  2. Format: Use this option to style text using various presets. This is a great tool to use for styling titles, the options Heading 1-4 are best used for that.
  3. Bold: Highlight text and click this option to have it display as bold.
  4. Italic: Highlight text and click this option to have it display in italics.
  5. Underline: Highlight text and click this option to underline it.
  6. Strikethrough: Highlight text and click this option to display it with a line through it.
  7. Lists: This option will create an unordered (bullet) or ordered (numbered) list. You can use the Indent and Outdent options to create or remove sub-lists within a main list.
  8. Image: Use this option to add an image to your form.
  9. Table: Use this option to add a customizable table to your form. A table is used to display data in rows and columns, many use it to line up columns of text or numbers. After adding a table, additional options will appear that allow you to add/remove rows and columns as needed.
  10. Link: Highlight text and click this option to add a hyperlink to another website into your form. In the Insert List pop-up, one important setting is Open link in new tab as you'll generally want to enable this. If you don't, when a patient clicks on the link you have created it will load in the same browser window that your form is in, taking the patient away from your form.
  11. Line: This option inserts a horizontal line into your form. These are sometimes used to break up text into sections, or denote something of importance.
  12. Align: This option allows you to change the alignment of text or images on your form. To use it, simply click on the text or image that you want to align, select the option, and then choose the alignment you want. You can choose from Align Left, Align Center, and Align Right. Please note that we are aware of an issue with this feature if you setup alignment and then hit backspace or delete on your keyboard the alignment will all revert back to left. We recommend setting the alignment of elements at the end of creating a consent form.
  13. Text Color: Highlight text and click this option to change the color of your text, or add a highlight behind it.
  14. Size: Highlight text and click this option to change the size of it to your liking. If you want to revert back to the default font size, scroll to the bottom of the font size list and select Remove Font Size. If you're creating a section title I would suggest looking to the Format option described further up, as these presets generally work better for this purpose.
  15. Add Credit Card Form: Inserts a form for credit card information.
  16. Additional Signature: This option is used to add additional signatures to your forms that are displayed to your patients. One use-case for this would be if you needed to add a Parent/Guardian signature, as an example. When you click this option you are presented with the ability to denote who the signee is, set a note for the signature, and make it required or not. If the signature is set as required, the  patient will not be able to submit the form without signing off on this signature section.
  17. Insert Field:This option is used to add fields to your form that ask for input from the patient, such as a text box for them to enter their name, birth date, or any other information you need from them. You can add check boxes in cases where the patient needs to select multiple items from a list of options, or radio buttons in cases where the patient may only select one item from a list of options. One of the more useful tools here is the ability to add an Initials box. These are small boxes you would use in scenarios where your patients must initial certain sections of a form, not just sign the bottom. They are displayed with an arrow on the left or right (your choice) and can be required or not. 
  18. Insert Form: This option is used to add a form section inside of your consent form, which allows you to setup various questions for your patient to answer. This is similar to inserting a field, though there are more layout options to keep things in line. Please note that once you have completed adding form fields and have the layout set, you cannot modify it at a later time. 
  19. Fullscreen: This option makes the form content editor take up your entire browser window for a larger view of what you're creating/editing.
  20. Placeholders: Placeholders allow you to enter variables into a consent form that are populated with patient data. 

Menu Options

Along the left margin is a menu with various tools: Save, Send to Client Preview, Open PDF, Get URL, Duplicate and Delete

Save: As you type the form is automatically saved; however you can also click the Save item.

Send to a Client: Send the form to a patient

Preview: Once you think your form is complete, see how it will appear to patients.

Open PDF: Create a PDF of your form

Add to Intake: Add to an intake package

Get URL Get the URL to integrate the form with your website

Duplicate make a copy


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